Microsoft 365 (Office 365) – What Value Can It Provide for Your Business?
What is Microsoft 365?
Previously known as Office 365, Microsoft 365 is a cloud-based service hosted by Microsoft that brings together familiar Microsoft Office desktop applications like Word, Excel and PowerPoint with business-class email, shared calendars, instant messaging, video conferencing and file sharing.
Microsoft 365 Benefits
Microsoft 365 provides a whole host of benefits to organisations of all sizes and in all industries. Not only do all the tools included complement each other, but they also work together seamlessly, which is crucial when it comes to the day-to-day operations of a business.
Here we’ve listed and explained some of the main benefits of using Microsoft 365.
Employees Can Access Files & Work from Anywhere
Arguably the biggest benefit of Microsoft 365 is that users have the ability to work from anywhere (providing they have an internet connection). As all files are stored in the cloud, staff can access emails, documents and programs from any location and any device, not just when at the business premises.
This is particularly beneficial for companies who have offices in multiple locations, remote staff or employees who often travel.
Secure & Reliable Cloud Storage
Microsoft 365 is completely secure. Not only does it have robust security measures in place – like two-factor authentication to ensure unauthorised people can’t access files even if they get on your device – but the platform also utilises threat detection and anti-malware to ensure threats are immediately identified and stopped. This helps to ensure confidential data and information is kept secure at all times, enabling your business to operate without any concerns for security.
Other safety features include encrypted emails and mobile device management.
As your files are stored in the cloud and are regularly backed up, you can rest assured that your business will continue to operate as normal should a disaster occur at your office. Regardless of what happens to your physical devices, all data is stored safely in the cloud.
A financial benefit of Microsoft 365 is that it is a subscription-based service, meaning you pay a monthly fee per user rather than one large sum up front. This is useful from a cash flow perspective as it allows your finance team to easily plan your budget in advance.
Collaboration is Easy & Effective
The collaboration and communication features available in Microsoft 365 are great for enabling teams and employees to effectively work together. All users who need to contribute or edit a document, spreadsheet or presentation can work on the same version at the same time (and receive real-time changes) as opposed to having multiple copies. Older versions can still be accessed too.
Calendars can also be shared and meetings are straightforward to schedule.
Automatic Program Upgrades
With Microsoft 365 you no longer have to worry about software updates or patches as the latest version updates are performed automatically as part of your subscription. As soon as Microsoft introduce new features and capabilities, you and your staff will all have access to them.
Different Packages Available
Another benefit of Microsoft 365 is that various packages and plans are available, meaning you don’t need to compromise for a particular plan; you can choose a package that suits your organisation’s size and needs.
Tailored packages can also be provided where specific features from different plans are mixed and matched. This is ideal for keeping costs down as you won’t have to pay for what you don’t need.
Furthermore, it’s easy to add and remove users by simply adding or eliminating licenses. So, as you scale up or down, Microsoft 365 can scale with you.
Microsoft 365 Support with CAB IT Services
With over 100 years of experience in IT support across our team, we’re dedicated to helping businesses in all industries get the most out of this innovative cloud-based service. Whether you want help with installing the platform, personal advice on which package is best for you or just want to find out more about its features, please don’t hesitate to get in touch today. We’d be more than happy to talk you through the vast range of options available.